CCPA Compliance Checklist | Personal Data Protection Regulations in California

The California Department of Justice validated the 2018 California Consumer Privacy Act or CCPA as of January 1, 2020. It consented to protect the privacy rights of the California residents. After the new CCPA law took effect in California, it changed rules around how big tech companies can track and sell your data to third parties.

The CCPA compliance checklist has regulations that businesses must comply giving consumers the right to know how their personal information is used. The rules will provide personal data protection and allow users the right to access possible opt-outs and delete their personal information freely.

What is CCPA Compliance?

The CCPA is the California data privacy law enacted to offer personal data protection. It also enables consumers to have maximum control over their data security. The compliance of CCPA applies to ensure that any business does not use consumers' personal information in a way that they didn't sign up for.

Suppose any business that violates the CCPA law under the consent of protecting consumers' data will face a noncompliance fee. The violation fines can get as high a possible for an intentional contravention that hasn't passed through adjustments as notified.

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What Are The Requirements for CCPA Compliance?

Any tech business that gathers any categories of personal information should adhere to the undisputed protocols set under the CCPA. Business owners must meet certain obligations in an attempt to balance the privacy concerns of consumer data.

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What Are the Key Components of The CCPA?

It is recommendable for any business to go through each of the following rules on this checklist to ensure your firm is compliant with the CCPA protocols. Let us dive into more of these details that any tech business in California under the CCPA law are obliged to:

Publish a Privacy Policy

Businesses should publish a privacy policy that adheres to the CCPA protocols. You must compulsorily amend the rules at least once every twelve months. Ensure your privacy policy is made visible to the new visiting clients by using a banner or a headline notice. Draw their attention by putting a description link in a caption.

You can also incorporate it using suitable login, sign-up, or checkout pages. Whenever users visit your page, they will be asked to share personal data before working out a transaction. Your customer is now able to gauge if you are gathering, selling consumers' data, or how you are managing their data. 

Here is what you should illustrate when publishing a privacy policy page that is in line with CCPA rules:

  • What levels of data do you collect from your visitors and clients including, name, address, email, and contact information.

  • The data that you don't want to collect, especially the data from minors under 16 years.

  • Explain why they collect personal information from their data clients and share it with the business.

  • Make sure any data subject knows their rights under the CCPA law.

  • Inform consumers how they are going to use the consumer-related information.

  • Inform consumers what happens with the data after collecting, processing, and storing it. 

  • Suppose the data is sold to third parties and for what purpose.


Create Means Where the Subject Can Access and Delete Personal Data

You can put a link description or checkbox that permits your data subjects to request access and delete the information you collect from them. California Privacy Protection Act allows service providers to share details that allows the subject to:

  • Restrict the processing of their data

  • Delete personal data based on state laws

  • Send your data in the last 12 months

The subject's ability to request access and delete their data from your page is significant for your business CCPA compliance. You can provide details on how customers request to delete their personal information (the right to be forgotten and irretrievable).

After the subject deletes or restricts their data processing, it is your responsibility to ensure permanent deletion within 45 days after the customer requests without charges.

However, in the meantime, you are required to:

  • Maintain the data safely for easy accessibility.

  • Arrange all the personal data you have on clients that want it deleted.

  • Set up a firm identity verification to ensure that the subject requesting access to the data scheduled for deletion is who they claim to be. With this, it is possible to prevent identity theft from taking place.

  • Erase the subject's data after the completion of the 45 days from all your database pages. 

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Set up a "do Not Sell My Personal Information" Policy Page

You should have a Do Not Sell My Information policy page that ensures no sale of personal information to other categories of third parties. Suppose you sell user's data, ensure to provide them with the ability to opt-out first. Then you have to ensure that there is no sale or sharing of users' information.

The policy "Do Not Sell My Personal Information" also revokes any ongoing action that passes on, discloses, releases, or generally gives away users' information. Make sure the link is visible on your home privacy policy page.

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Obtain a CCPA Cookie Consent Compliance  

Before gathering your customers' information make sure to have consent from them first. Once you get the user's permission, create a CCPA cookie notification that collects, stores, and uses their customers' information. Cookies keep up data inventory that tracks personal data process history.

Cookie notices will appear when a user visits your website., Your WordPress website shows them that your website uses cookies and trackers that collect, process, and store personal data and that the user must decide whether, if they agree, reject to process that data.

California Consumer Privacy Act Cookie Features

The CCPA compliant cookie notification should exhibit five things: 

  • The notification pop up that your website is currently using cookies for a list of certain functions or other purposes.

  • The checkbox shows the user's agreement with using all cookies.

  • A checkbox that permits the consumer to use certain cookies.

  • The checkboxes have particular cookies that your website can collect, process, and store. 

  • The link that navigates to your Privacy Policy Page for more details.  

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Right to Disclosure to Enhance Data Protection

Suppose you want to collect information about a user protected by the CCPA law. You should notify the user of your purpose before or at the point of collecting the data when they visit your page.

For instance, you can use a pop-up or headline notification to let the users realize you are collecting, processing, and storing data about them. Make sure that the information they have collected is secure against a breach. Also, ensure that customers can easily access all the personal information collected, and they can easily delete it if needed.

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Verification System 

With proper user identity verification, organizations under the California Consumer Privacy Act (CCPA) and the EU General Data Protection Regulation (GDPR) are doing what these new global privacy regulations organizations need to achieve (see also 'CCPA vs GDPR').

Organizations must allow users to access the information they hold to meet their CCPA compliance regulations. Through verification systems it has raised the following concerns:

  • They are enlightening the subjects' rights by giving them control ownership of their data.
  • These organizations are held accountable for any user's data breach.
  • Reducing occurrences of fraud in an increasingly data-centric world
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Ensure that Your Customer's Data is Securely Stored 

As you collect, process, and maintain the user's data, bear in mind that its security lies in your hands. Cyberpunks can illegally access your users' data and use it for personal gains by selling it on the dark market. They can also use it to bring more harm in any manner to the data subjects.

However, having cybersecurity measures put in place ensures your company is CCPA compliant. Do not risk it. Below are some of the security protocols businesses should inaugurate:

  • Use updated antivirus software to combat viruses, ransomware, and other malicious software.

  • Keep your operating system up-to-date to fix possible bugs and security holes.

  • Protect yourself from ransomware by shifting from traditional storage to cloud storage such as Office 365 and G Suite.

  • Use third-party risk management (TPRM) to help mitigate unnecessary risks and costs.

  • Encrypting data in the cloud backup ensures it is secure and doesn't land in unauthorized hands.

  • Domain monitoring to block malicious IP addresses from downloading and sharing activities on your network.

  • Data auditing to identify security gaps and administer regular cybersecurity audits.

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The Ultimate CCPA Compliance Checklist

The CCPA generally protects the personal data of California residents. It covers all the residents living either permanently or reside there but are outside the state temporarily. CCPA law is relevant to all the businesses operating on profit stationed anywhere in any country, size, and interfere with Californian residents' data.

Below are some of the compliance requirements a business should meet at least:

  • Should be making an annual total gross revenue excess of $25 million.
  • Handle the personal data of more than 50,000 customers from California annually.
  • Accumulate at least 50% of annual revenue from selling consumers' data.
  • Cookie at least 140 peculiar Californian web customers daily.
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It is crucial to ensure your company is compliant with the CCPA laws to enhance privacy rights to all. Users should be solely in full control over the data they decide to share with organizations. The primary objective of CCPA is to provide the residents of California equal data privacy the European Union people have under the General Data Protection Regulation (GDPR)

Since personal data is the bedrock of users' privacy and security, allow your CCPA compliance to take effect today.

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